Multi-currency support

Breww provides comprehensive multi-currency support, allowing you to work with customers and suppliers in their preferred currencies while maintaining accurate reporting in your base currency.

Setting up multi-currency

Configuring your base currency and allowed currencies

  1. Navigate to Settings > Business & account settings > Address, timezone & formatting
  2. Your Base currency is the primary currency for your brewery - all reporting and aggregations will be done in this currency
  3. Under Other usable currencies, select any additional currencies you want to work with
  4. Click Save to apply your changes

Note: Your base currency is typically set during initial account setup. If you need to change your base currency after setup, please contact Breww support as this requires a special migration process.

Understanding currency settings

  • Base currency: Your primary accounting currency. All financial reports, dashboards, and aggregations use this currency

  • Other usable currencies: Additional currencies you can use for customers and suppliers

  • Exchange rates: Automatically fetched and cached daily from reliable sources

Customer currencies

Setting a customer's currency

Customers don't have a specific currency set (unlike suppliers). When raising invoices or credit notes for customers, the currency of the price book will be used. Please see out guide on how to ensure each customer uses the correct price book. This, in effect, is how to set which currency a customer will use.

Multi-currency invoicing

Invoices in customer currencies will show:

  • All line items in the customer's currency

  • Tax calculations in the customer's currency

  • Total amounts in the customer's currency

  • Base currency equivalents for internal reporting (visible in reports and exports)

Supplier currencies

Setting a supplier's currency

Suppliers can be configured to operate in their local currency:

  1. Navigate to Stock items > Suppliers and select the supplier
  2. Click Edit
  3. In the Currency field, select the supplier's currency
  4. Click Save

Working with multi-currency purchase orders

When creating purchase orders for suppliers with a specific currency:

  • Enter prices in the supplier's currency

  • The PO will display all amounts in the supplier's currency

  • Base currency equivalents are calculated using the PO date's exchange rate

Multi-currency inventory receipts

Inventory receipts from multi-currency suppliers:

  • Display costs in the supplier's currency

  • Calculate landed costs including currency conversion

  • Lock in the exchange rate at the receipt date for consistent costing

  • Show base currency equivalents for stock valuation

Changing a supplier's currency

If you need to change a supplier's currency after transactions have been recorded:

  1. Go to the supplier's page
  2. Click Actions > Change currency
  3. Select the new currency
  4. Review the warning about impacts on existing documents
  5. Confirm the change

Warning: Changing a supplier's currency affects all future transactions. Existing purchase orders and receipts retain their original currency.

Exchange rates

How exchange rates work

Breww automatically manages exchange rates:

  • Rates are fetched daily from reliable financial data sources

  • Historical rates are stored for accurate point-in-time calculations

  • All conversions use the rate from the transaction date

Exchange rate timing

  • Purchase orders: Use the rate from the PO creation date

  • Inventory receipts: Use the rate from the receipt date

  • Supplier invoices: Use the rate from the invoice date

  • Customer invoices: Use the rate from the invoice date

  • Credit notes: Use the rate from the credit note date

  • Reports: Use historical rates for period-accurate reporting

Reporting with multiple currencies

Base currency reporting

All financial reports aggregate values in your base currency. Each transaction maintains both:

  • Original currency amount: The actual amount in the transaction currency

  • Base currency equivalent: Converted amount for reporting

Currency indicators

Throughout Breww, multi-currency amounts are clearly indicated:

  • Original amounts show with their currency symbol

  • Base currency equivalents appear in parentheses or separate columns

  • Exchange rates used are documented on transactions

Price books and multi-currency

Currency-specific pricing

Price books can be configured for specific currencies:

  1. Create separate price books for each currency you sell in

  2. Set prices in the appropriate currency

  3. Assign price books to customers based on their currency

    This allows you to:

  • Maintain stable foreign currency prices

  • Avoid constant repricing due to exchange fluctuations

  • Offer market-appropriate pricing in each region

Accountancy integration

Multi-currency sync

When syncing with accountancy software:

  • Transactions sync in their original currency

  • Base currency equivalents are included where required

  • Exchange rates match between Breww and your accountancy software (for all integrations where the integration supports this)

  • Foreign currency gains/losses are handled by your accountancy software

Supported integrations

Most major accountancy integrations support multi-currency:

  • Xero: Full multi-currency support

  • QuickBooks: Multi-currency transactions supported

  • Sage: Currency support varies by version

    Check your specific integration documentation for details.

Best practices

Setting up currencies

  1. Define your needs: Only enable currencies you actually use
  2. Set customer price books (and therefore currencies) early: Configure before creating orders
  3. Use consistent currencies: Keep suppliers in their local currency

Managing currency risk

  • Price books: Use currency-specific price books to maintain margins

  • Regular reviews: Monitor exchange rate impacts on profitability

  • Payment terms/credit limits: Consider currency when setting payment terms

Common scenarios

Export sales: Set customer currencies to match their local market for clearer invoicing

Import purchases: Configure supplier currencies to match their invoicing currency for accurate cost tracking

Multi-national operations: Use branch-specific invoicing details with appropriate currencies

Troubleshooting

Exchange rate issues

If exchange rates seem incorrect:

  1. Check the transaction date - rates are locked at that date
  2. Verify your base currency setting is correct
  3. Contact support if rates appear to be incorrect

Currency not available

If you need a currency that's not in your allowed list:

  1. Go to Settings > Business & account settings
  2. Add the currency to "Other usable currencies"
  3. Save your changes

Changing base currency

Changing your base currency after setup requires contacting Breww support. This is a significant change that affects all historical data, and we recommend avoiding doing this if at all possible.

API support

The Breww API fully supports multi-currency operations:

  • All monetary fields include currency indicators

  • Base currency equivalents are available in responses

  • Currency can be specified when creating transactions

  • Exchange rates are accessible via dedicated endpoints

    Consult the API documentation for specific endpoint details.

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