# Extended Producer Responsibility (EPR) report The Extended Producer Responsibility (EPR) report works out the weight of packaging you have sold over a reporting period, grouped into the packaging categories used by EPR schemes. It gives you the figures you need for your packaging data submission to your national scheme. Breww doesn't record packaging weights against each sale. Instead, the report looks at the products you have invoiced, works out which packaging went into each one from how the product is set up, and adds up the weights. This means the report is only as accurate as your product and packaging setup, so most of this guide covers getting that setup right. > **Note:** > The EPR report and its setup pages are only available to breweries whose business address is in the **UK** (including the Isle of Man, Jersey and Guernsey) or an **EU** country. Your business country is shown under **Settings** -> **Business & account settings** -> **Address, language, timezone & formatting**. It can't be changed there, so please contact our support team if it's wrong. ## Finding the report Click **Reporting** on the main menu, expand **Pre-built Sales reports**, and select **Extended Producer Responsibility (EPR)** under **Compliance & deposits**. You can also type `EPR` into the **Search all reports** box. See [Navigating the reporting dashboard](https://breww.com/docs/reporting-dashboard/) for more on finding reports. ![The Extended Producer Responsibility (EPR) report under Compliance & deposits in the Sales reports on the reporting dashboard](https://storage.googleapis.com/breww-user-uploads/markdown-embedded/f526c2fa3334f4d28f3288541d3aaf29c91e3df8f9fdb8abd272053dbc14b1eb.png) The report page has two buttons at the top for setting up your data: **Manage packaging sub-types** and **Manage packaging stock items**. ![The EPR report page, with the Manage packaging sub-types and Manage packaging stock items buttons above the Reporting period and Group by period options](https://storage.googleapis.com/breww-user-uploads/markdown-embedded/75af281b4cb8b814d9ae3cc3ea16fec1d6ec5aab066c70fa51872fc0e8f0c933.png) ### Permissions - To run the report, a user needs the **All reporting** permission, or both the **Reporting** and **General sales** permissions. - To manage packaging sub-types and packaging stock items, a user needs the **Reporting** or **All reporting** permission. - To export the report to Excel or CSV, a user also needs the **Export reports and bulk data** permission. See [User groups and permissions](https://breww.com/docs/user-groups-and-permissions/) for how to give users these permissions. ## What the report counts ### Which sales are included - Only invoices with a status of **Invoiced** are included. Draft orders, confirmed orders, cancelled orders and orders marked as **Completed (no invoice)** are not counted. - Each sale is placed in a time period using the **issue date** of its invoice. - Stock transfers between your own sites are not counted. - Returns and credit notes do not reduce the figures. The EPR obligation arises when packaging is supplied, so packaging stays in the report even if the product later comes back. ### Which packaging is counted For each product sold, the report includes every stock item of type **Packaging** that goes into the product: - Stock items **directly assigned to the product**, including any added by a [smallpack packaging format](https://breww.com/docs/smallpack-packaging-formats/). These are counted whichever of **Used when product is initially packaged** and **Used when product is assembled from existing stock** apply to them. - Stock items **always used when packaging** each container type in the product, multiplied by the number of containers in the product. For example, a can and a can end set up on a 440ml can container type are counted 12 times for a 12-pack. These are skipped for any product with **Ignore container type default stock items** enabled. Alias products use the packaging set up on the product they are an alias of. Stock items of any other type, such as **Other** or **Merchandise & POS**, are never included, so make sure every item of packaging you want reported has the type **Packaging**. For help setting up which stock items go into a product, see [Assigning stock items to products or container types](https://breww.com/docs/assigning-stock-items/). ### How the figures are calculated For each packaging stock item in a product sold, Breww takes: **quantity of the stock item in one product** x **number of products sold** x **the stock item's weight** The result is then added to the report row that matches the EPR details of the stock item's sub-type (see **Understanding the report output** below). > **Warning:** > The report always uses your product setup, stock item weights and sub-type details **as they are when you run it**, including for past periods. If you change a product's stock items, a weight or a sub-type after making a submission, running the same period again can give different figures. We recommend exporting and keeping a copy of the report each time you submit. ## Setting up your packaging data There are two setup steps, both of which you can reach from the buttons at the top of the EPR report page: 1. Give each **packaging sub-type** its EPR details. 2. Give each **packaging stock item** a sub-type and a weight. ### Step 1: Set up packaging sub-types Sub-types group your packaging stock items by how they should be reported. For example, you might have sub-types called "Aluminium cans", "Can ends", "Glass bottles", "Crown caps" and "Cardboard outer boxes". Every packaging stock item in a sub-type is reported with that sub-type's EPR details. Click **Manage packaging sub-types** on the EPR report page to open the **EPR packaging sub-types** page. This lists every stock item sub-type with the type **Packaging**. These are the same sub-types you see under **Settings** -> **Stock items & purchasing** -> **Stock item sub-types** (see [Stock item sub-types](https://breww.com/docs/stock-item-sub-types/)), but their EPR details can only be edited from this page. #### Creating a packaging sub-type 1. Click **Add new sub-type**. 2. Enter a **Stock item sub-type name**. Names must be unique. 3. Complete the required EPR fields: - **Packaging activity**: how you supply this packaging, for example packed/filled by you or imported. - **Packaging type**: the category of packaging, for example household or non-household drinks containers. - **Packaging class**: the level of packaging, for example primary or secondary. - **Material**: what the packaging is made from, for example aluminium, glass or paper/card. 4. Optionally complete: - **Sub-material**: a more specific material, where your scheme asks for one. - **RAM/RAG rating**: the recyclability rating, where your scheme asks for one. 5. Choose whether to **Include in weight** and **Include in unit count** (see **Choosing what is included in the weight and unit count** below). Both are enabled by default. 6. Click **Save**. ![The Create packaging sub-type form for a Can ends sub-type, with Include in weight enabled and Include in unit count disabled](https://storage.googleapis.com/breww-user-uploads/markdown-embedded/8ae36a8a477410d35b93559a6a2076c7607b57321d87b6689f8407ec24f7b5b7.png) The EPR fields are free text, and the report shows exactly what you type. Enter the codes or values your scheme asks for, and use exactly the same spelling and capitalisation on every sub-type, as `AL` and `Al` appear as two separate rows on the report. The examples shown under each field depend on your business country. **UK breweries** use the codes from the UK EPR for packaging scheme, for example: | Field | Example codes | | ------------------ | -------------------------------------------------------------------------------------------------------------------- | | Packaging activity | SO (Supplied), PF (Packed/filled), IM (Imported), SE (Supplied as empty), HL (Hired/loaned), OM (Online marketplace) | | Packaging type | HH (Household), NH (Non-household), HDC (Household drinks), NDC (Non-household drinks), SP (Small producer) | | Packaging class | P1 (Primary), P2 (Secondary), P3 (Shipment), P4 (Tertiary) | | Material | AL (Aluminium), GL (Glass), PC (Paper/card), PL (Plastic), ST (Steel), WD (Wood), FC (Fibre composite) | | Sub-material | Rigid or Flexible (for Plastic); material name for Other (OT) | | RAM/RAG rating | G (Green), A (Amber), R (Red). Required for large producers only | **EU breweries** enter the values used by their national scheme, for example "Manufacturer", "Primary", "Aluminium" or "PET". #### Editing a packaging sub-type Every sub-type's EPR details can be edited directly in the table. Click into a field, change the value, and click out of the box to save. A message under the field confirms when it has been saved. In the **Include in report** column, the **Weight** and **Unit count** checkboxes save as soon as you change them. ![The EPR packaging sub-types table, with EPR details and the Include in report checkboxes for each sub-type](https://storage.googleapis.com/breww-user-uploads/markdown-embedded/7e04d07d0192b8929c960afc9df8ce5d2c9173d53a4163c27e67bcf1e4a150bb.png) #### Choosing what is included in the weight and unit count EPR rules differ between countries about which packaging adds to the total weight and which counts as a unit, so you choose this for each sub-type: - **Include in weight** adds the weight of the sub-type's stock items to the **Quantity (kg)** column. - **Include in unit count** adds the number of the sub-type's stock items to the **Units** column. These settings apply to every stock item in the sub-type. If a lid, cap or label shares a sub-type with the can or bottle it goes on, move it into its own sub-type first so you can set them differently. If both are disabled, the sub-type's stock items are left out of the report completely. If only **Include in unit count** is enabled, the items add to the unit count but not to the weight. In the UK: - Only the can or bottle itself counts toward the unit count, so disable **Include in unit count** for lids, can ends, labels, closures and boxes. - For PET, steel and aluminium containers, the weight of the lid and label is reported under the container's material. Give those sub-types the same packaging activity, type, class and material as the container, and the report combines them into the container's row. - For glass bottles, labels and caps are reported separately under their own material. If you sell both cans and bottles, use separate sub-types for can labels and bottle labels. See the [GOV.UK guidance on what to report](https://www.gov.uk/guidance/check-what-to-report-for-epr-for-packaging-as-a-large-producer) for the full rules. For example, a UK brewery selling 440ml cans might set up: | Sub-type | Material | Include in weight | Include in unit count | | --------------------- | -------- | ----------------- | --------------------- | | Aluminium cans | AL | Enabled | Enabled | | Can ends | AL | Enabled | Disabled | | Can labels | AL | Enabled | Disabled | | Cardboard outer boxes | PC | Enabled | Disabled | With the same packaging activity, type and class on the first three sub-types, cans, ends and labels are reported as one aluminium row with one unit per can. #### Deleting a packaging sub-type Use the delete button in the **Actions** column. A sub-type can only be deleted when no stock items are assigned to it. Otherwise, the button is disabled and hovering over it shows how many stock items use it, so move those stock items to another sub-type first. ### Step 2: Set up packaging stock items Click **Manage packaging stock items** on the EPR report page to open the **EPR packaging stock items** page. This lists every stock item with the type **Packaging** that isn't obsolete. If any are missing a sub-type or a weight, a warning at the top shows how many. ![The EPR packaging stock items table, with a Sub-type dropdown and a Weight (kg) field for each packaging stock item](https://storage.googleapis.com/breww-user-uploads/markdown-embedded/b4c7cc42ebf71f92f20031260a251c2158489912aacfae3d2c39e19b1c5fcd61.png) #### Assigning a sub-type Select the sub-type in the **Sub-type** dropdown on each row. It saves as soon as you choose. If the sub-type you need doesn't exist yet, click **Manage sub-types** to create it. You can also set this using the **Packaging sub-type** field when editing the stock item itself. #### Entering a weight Enter the weight of the stock item in kilograms in the **Weight (kg)** field, then click out of the box to save. This page is the only place where a stock item's weight is entered. For stock items tracked in **Unit**, enter the weight of a single item. For example, if one 440ml can weighs 13 grams, enter `0.013`. Breww multiplies this by the number of items used in the products you sold. > **Warning:** > The weight is per single unit of the stock item's **Stock tracking unit**. For stock items tracked by weight, quantities are converted to kilograms, so enter the weight of 1 kg of the item, which is `1`. For stock items tracked by volume, quantities are converted to litres, so enter the weight of 1 litre. The **Units** column adds up these kilograms or litres rather than individual items, so disable **Include in unit count** on their sub-types. A weight of `0` or a blank weight is treated as missing. #### Checking your products use the right packaging Click **Product associated stock item review** to run a report listing the stock items linked to each of your products. This is a quick way to spot products with no packaging assigned, which would otherwise be missing from your EPR figures without any warning. ## Running the report 1. Click **Reporting** and select **Extended Producer Responsibility (EPR)**. 2. Choose a **Reporting period**. To enter your own dates, choose **Custom date range** and set a **Start date** and **End date**. 3. Choose how to **Group by period**: - **Quarter**: calendar quarters, for example `2026-Q1` for January to March. - **Half year**: `2026-H1` for January to June and `2026-H2` for July to December. - **Year**: calendar years, for example `2026`. This is the default. 4. Click **Run report**. ### If your packaging data is incomplete Before calculating anything, Breww checks your packaging data. If there's a problem, an **EPR data validation failed** message lists what needs fixing instead of showing results. Use **Manage packaging sub-types** and **Manage packaging stock items** to fix them, then run the report again. The possible problems are: - **Packaging sub-types missing required EPR data**: a packaging sub-type is missing a **Packaging activity**, **Packaging type**, **Packaging class** or **Material**. Every packaging sub-type is checked, including ones no stock items use, so either complete or delete sub-types you don't need. - **Packaging stock items without a sub-type**: a packaging stock item has no sub-type. - **Packaging stock items without a weight**: a packaging stock item has no weight, or a weight of 0. ![The EPR data validation failed message, listing packaging sub-types missing EPR data and packaging stock items without a sub-type or weight](https://storage.googleapis.com/breww-user-uploads/markdown-embedded/1a03cfad21c92d6030072d425ac2e2e3ba2857181be9891aeb5edebcb9a84594.png) > **Warning:** > Obsolete stock items aren't checked. If you mark a packaging stock item as obsolete while it's still assigned to products you sell, it's still included in the report as long as it has a sub-type and a weight. If it's missing either of those, it's left out without a warning. ### Understanding the report output | Column | Description | | ------------------ | ---------------------------------------------------------------------------------------------------------------------------------------------------------------- | | Time period | The period the invoices were issued in, based on your **Group by period** choice | | Packaging activity | From the packaging sub-type | | Packaging type | From the packaging sub-type | | Packaging class | From the packaging sub-type | | Material | From the packaging sub-type | | Sub-material | From the packaging sub-type, if entered | | Quantity (kg) | The total weight of packaging sold, rounded to the nearest whole kilogram | | Units | The total number of packaging units sold, rounded to a whole number. This shows `-` when none of the sub-types in the row have **Include in unit count** enabled | | RAM/RAG rating | From the packaging sub-type, if entered | Sub-types are combined into a single row when their time period, **Packaging activity**, **Packaging type**, **Packaging class**, **Material**, **Sub-material** and **RAM/RAG rating** all match. This is how can ends and labels are added to the weight of the cans they belong to. Weights are rounded per row, so a row with less than half a kilogram of packaging shows `0`. The report also includes a **Packaging weight by material and activity** chart, showing the total weight for each material, split by packaging activity. Use **View as chart** and **View as table** to switch between them. See [Charts, drill-downs and row actions on reports](https://breww.com/docs/report-charts-and-drill-downs/) for more. ## Exporting the report After running the report, click **Export** and choose **Export to Excel** or **Export to CSV**. The export has the same columns as the report on screen. ![The EPR report result grouped by quarter, with the Export dropdown open showing Export to Excel and Export to CSV](https://storage.googleapis.com/breww-user-uploads/markdown-embedded/04d7f147982b0657527068187a9d37408f1d3c2dc61eca31f945fed7619f599a.png) > **Note:** > The columns are in the same order as the matching columns in the UK packaging data file, but the export doesn't include every column that file needs, such as your organisation details and nation data. Copy the figures into your submission file rather than uploading the export directly, and check them before you submit.